You spend lots of time in Outlook. So, you want to set it up to support the way that you work. For example, to create more space to see your mail and calendar items, you can hide some elements. Within each view, you can also move, add, remove, or re-size columns so that information is presented in the way that you want to see it.
May 21, 2019 assuming you are in a folder view, click ‘file’, click ‘options’, click ‘customize ribbon’, click the ‘Home (Mail)’ tab in the right hand list, click ‘new group’, rename the group to what you want and position it in the hierarchy with the arrows at the right of the dialog, make sure your new group is highlighted, change the left upper dropdown selector to ‘all commands. To enable download headers only to specific folders in Outlook 2016/2013, follow these steps. In Send/Receive, click on the below drop-down button as shown below. With the selection of ‘All Accounts’ click Edit. I have two gmail apps accounts on my outlook. When I click on the header the content of the e-mail begins to download. It looks like Outlook 2016 on Mac has this. Avoid downloading huge attachments and viruses automatically by making Outlook download only the headers if a message exceeds a certain size. Applies To: Outlook for Office 365 for Mac Office for business Office 365 Small Business Outlook 2016 for Mac Office 2016 for Mac The following table provides.
When you first open your inbox, a default view appears, but it doesn't have to look this way. To see Oulook's many customization options, click the View tab on the ribbon toolbar and choose Change View. There are multiple preset views you can choose, like one that displays the most recent emails only.
Also on the View tab, you can select Message Previews and choose Off to turn the preview off. Or, choose either 1, 2 or 3 to view that number of lines of the message text beneath its header. You can configure any of these options either for the current folder or for all mailboxes.
Click View Settings for options for customizing a view, such as adding columns or rearranging their order. The Arrangement options let you sort emails by Date, Subject and so on. The Layout options let you customize the Folder Pane and Reading Pane.
Once you have arranged the inbox to your liking, click Change View > Save Current View As a New View. Then type a name for the view, and specify which folders it can be used on and by whom. In the future, return to this view by selecting Change View and selecting your saved view.
Change the font size used in the message list
Enlarge font size in the Reading Pane
Using a high resolution has the benefit of a sharper display which is more relaxed for your eyes. The downside of this is that your font might become really small and hard to read which is anything but relaxed for your eyes.
There are several ways to enlarge the font in the Reading Pane in Outlook;
Zoom in on the message
You can use CTRL+Mouse Scroll in the Reading Pane to zoom in and out per message. Depending on your mouse/scroll sensitivity you might need to scroll quite a bit before the font size will change.
In Outlook 2013 and Outlook 2016, you can also zoom via the zoom slider in the bottom right corner.
Note: The zooming factor set via this slider or by scrolling is not persistent. To set a default zooming level, you can use VBA to set this setting. Important: Using this feature is not supported by Office 365 support team.
Customize the font size for Plain Text messages
For Plain Text you can modify the display font via
Convert HTML messages to Plain Text
Another way to go for HTML formatted emails would be to set the option to read all mail in Plain Text. Together with your modified Plain Text font settings, the larger font size will always apply. Via the Infobar, which will display on top of a converted message, you can easily change it back to HTML format when needed (like for some special layout or newsletters).
To configure Outlook to display all the email in Plain Text by default;
Changing the DPI settings in Windows
If font sizes is a general issue throughout Outlook, Windows and other applications, you might want to consider customizing the DPI settings in Windows instead. To do this;
Windows 7 and Windows 8
Redefine what marks an email as already 'read'
Outlook colors unread emails differently from messages you've already read. However, it's all too easy for an email to be marked as read when you've barely given it a passing glance, which can make you overlook something important.
To prevent this, select File > Options > Mail, and then click the Reading Pane button. Check the 'Mark items as read when viewed in the Reading Pane' checkbox. Adjust the number of seconds you want the message to appear in the Reading Pane before Outlook marks it as read. The default is 5 seconds. Let's say you set it to 30 seconds.
After that, while you preview messages in the Reading Pane, only the emails that appear there longer than 30 seconds will be marked automatically as read.
Write your own rules for how messages appear
Outlook 2016 has a new way of indicating unread messages. There's a blue bar to the left of the message in your inbox, and the message header also appears blue.
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This blue is applied using conditional formatting. However, you can change both the color and font. Better still, you can write your own rules and format your emails using colors of your choice.
You can assign a certain color to emails based upon who sent them, or upon which words appear in the subject line. To do this, choose View > View Settings > Conditional Formatting. You will see the Unread Messages rule and the blue color. Here you can change the font or color as you wish.
You can also click Add to add a new rule. Start by typing a name for the rule in the Name box. Then click Font and choose a font and font color to apply to the email header. Finally, click the Condition button. When the Filter dialog opens, select the options that describe which types of emails will be formatted with your new settings. Click OK three times to save your settings.
Reinstate the to-do bar
Outlook 2016 disables the To-Do bar by default, but it's easy to bring back. Click the View tab, select To-Do Bar, and from the dropdown list select which items should appear on the To-Do bar. The options are to turn the To-Do Bar Off (the default) or for it to display a combination of Tasks, People and Calendar. The order in which you select these options determines the order they appear in the To-Do Bar. For example, Task, selected first, is at the top. The second item, People, appears below that and the third, Calendar, appears at the bottom of the bar.
However, the To-Do bar no longer functions as it did in earlier versions of Outlook. Regardless of how wide the bar is, you only see a one calendar month. In addition, if you don't have appointments scheduled for today, then no appointments show even if you have some scheduled tomorrow.
Assign a category to new messages
You may want to have your email messages automatically color categorized as they arrive into your Inbox. This can be easily accomplished by setting an Inbox Rule.
How To Get Email Headers – A Guide From MxToolBox
Topics Map > Client Configuration > Desktop
This document explains how to connect to the Office 365 service via Outlook for Mac client.
Configure Outlook
If you currently do not have Office/Outlook installed on your computer, please follow these instructions to install Office/Outlook before proceeding.
Display Message Header Outlook 2016
Warning: Before proceeding, make sure you have updated Outlook to the latest version (patch) currently available. If you do not update Outlook before proceeding, the potential exists that you will be unable to configure your account to Office 365 (you will receive an error during the configuration process).
Important: In addition to configuring your NetID account, this document also contains instructions on how to configure a Service Account. The recommended configuration for Service Accounts within Outlook is to have the Service Account linked to your NetID account and then to use the delegation feature to interact with the Service Account.
Microsoft Outlook for Mac uses profiles to manage your accounts within Outlook.
How To Get Email Headers - A Guide From MxToolBox
Important:
Optional - Configure Access to the Campus Directory (Whitepages)
Remember: the Global Address List (GAL) will only contain Office 365 accounts. Therefore, you may still need access to the Campus Directory (Whitepages) to find the person you are searching for.
Use these instructions to configure the Campus Directory (Whitepages) within this client.
Uninstall Outlook/OfficeOutlook 2016 Not Connecting To Email Server After Windows Updates
You may experience issues with Outlook for Mac that are often resolved by performing a full uninstall/reinstall of Microsoft Office. The following Microsoft documentation provides instructions on how to completely uninstall Microsoft Office on your Mac: Troubleshoot Office 2016 for Mac issues by completely uninstalling before you reinstall.
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